Mobility in Maintenance Management - essential or optional?

The endless technological evolution in which we live has been responsible for the development of several innovative solutions and, in the maintenance area, mobile applications deserve a special attention.

 

Smartphones and tablets are, without a doubt, one of the most used technologies worldwide. Nowadays, almost everyone has a smartphone in their hands that is not only used for a personal purpose, but also as a work tool.

 

A maintenance team that has already adopted a maintenance management mobile application to carry out their daily tasks, can hardly imagine themselves without this technology.

 

Let’s show you some benefits of the maintenance management using a mobile application and discover if this technology is essential or just an option to be considered for your company.

 

Essential or Optional?

 

The mobile application is (still) not a replacement for the web version of your maintenance management system (CMMS), but, over the years, it is gaining more and more followers within the maintenance areas, because it is an efficient response to the maintenance operations work where you are. With the increasing need to respond to any type of work, maintenance professionals end up spending more time in the field and the mobile application gives them the opportunity to access all the important information in real-time, where they are. This means that Work Orders (WO) can be created and reported without returning to the office with information on a paper and use a laptop to insert the data into a centralized system. The maintenance management app has enough power to transform in a positive way all the essential tasks of the day-to-day maintenance department and bring with it two crucial benefits: greater flexibility and time-efficiency.

 

Problems related with stress, with lack of communication between the team and with the downtime of the assets, are the result of a dangerous cycle that happens when technicians do not have the right tools to carry out their work effectively. With the help of a mobile app, it can improve and optimize the maintenance management of any company.

 

How do mobile applications improve maintenance management to a more efficient level?

 

We present you four examples of daily routine tasks of the Maintenance Department that benefit significantly with mobility:

 

1. Inventory of assets on the go

 

With the maintenance equipment constantly in motion, it is important to give access to inventory mechanisms in any place. The registration of new assets and locations is a constant within any company and, with the use of mobile tools, maintenance technicians can insert information about assets, such as location, asset details, photographs, security documents, and user manuals. With the use of wireless technologies such as RFID and NFC, the cataloging and recognition of equipment are done in a fast and safe way, helping the future maintenance management processes to be completed in an easy and fast way.

 

2. Access to scheduled preventive maintenance plans

 

When the preventive maintenance operations are previously planned, technicians start the working day knowing exactly what they have to do. With the information available from a mobile device, makes it possible for the maintenance team to have access to the information while they are moving through the facilities. In addition, technicians can receive real-time notifications about emergencies or tasks that were not previously planned.

 

3. Tracking of work orders and assets

 

When the maintenance team does not have a mobile CMMS as a work tool, technicians need to access a computer to access and follow the Work Orders (WO). This means that the maintenance team can only see this information in the office and also that it needs to go through the use of paper to write details of the WO that, later, has to pass again into the system.

 

With a maintenance management mobile app, technicians can insert all the essential information at the time it is collected, saving, therefore, the use of paper and time waste. The quick report on the work orders status, time spend, material consumption and other costs related to Work Orders, it’s information that can be accessible by all the maintenance team.

 

In addition, technicians can simply scan RFID or NFC tags of an equipment with the smartphone or tablet and access important information such as the instruction manuals and intervention history. That way, all the information is centralized in the system and accessible in real time, from anywhere.

 

4. The stock of spare parts

 

Not having control over the stock of spare parts in the warehouse can be a burden for the maintenance department. If there is a breakdown and there are not enough spare parts for the repair, it is necessary to contact the supplier and wait for the parts to be delivered, causing a halt in the operations.

 

The mobile application avoids these situations since the maintenance technicians can continuously update the stock from a smartphone or tablet, where they are.

 

If maintenance operations are scheduled, technicians can verify if there are enough spare parts in stock and, if not, they can order them immediately through the mobile app. On the other hand, in the event of a sudden failure where the last part is used, the technician can request it immediately to the warehouse to replace the stock. We conclude, then, that the maintenance team can adopt a totally proactive approach, which prevents a great amount of stress in the future.

 

Conclusion

 

Finally, we perceive that a maintenance management reinforced with mobile applications helps to improve all the maintenance operations and reduce assets downtime or corrective maintenance processes. The excess of work, the lack of spare parts available in the warehouse, and the lack of communication, these are problems that delay the daily work of the entire maintenance department. Obviously, if the right tools are provided, these problems should not happen. The innovative functionalities and the great benefits of a mobile maintenance management application make this technology essential and not just optional for an effective maintenance management of companies.

You may also like these:


News

Cegid and Grupo Primavera celebrate a fusion agreement

Cegid enters into a definitive agreement to combine with Grupo Primavera, creating the Iberian champion of cloud-based business management solutions.

Learn more

News

Valuekeep is the CMMS chosen by Sanygran to manage maintenance

Valuekeep has won yet another project in Spain, this time to provide the CMMS software to Sanygran, a plant-based food products factory.

Learn more

News

Valuekeep has a new visual identity

Valuekeep presents a new image, which reflects the integration in the Primavera Group, the largest group of management software companies.

Learn more

News

NEINVER Italy and SIT Group choose Valuekeep CMMS to manage assets and maintenance operations

The maintenance of The Style Outlets and the factories of the SIT Group in Italy is now supported by the Valuekeep cloud CMMS.

Learn more

News

New Valuekeep Analytics add-on: optimize decision making

Valuekeep Analytics is an add-on available in the Valuekeep offer that allows you to analyze data related to Assets, Work Orders, Orders, and Costs.

Learn more

News

Valuekeep develops plug-in integration with ERP Softland

Valuekeep developed a plug-in to integrate its CMMS software with ERP Softland: one of the most implemented ERP systems in Latin America.

Learn more

News

Valuekeep increases Portfolio with the New App launch

Learn all about the new Valuekeep Requester CMMS App, which comes to complete the portfolio of applications in version 3.0.

Learn more

News

Côte d’Or National Sports Complex in Mauritius now runs its onsite maintenance with Valuekeep

The Côte D'Or Sports Complex now guarantees fast response times for maintenance processes with the support of the Valuekeep CMMS solution.

Learn more

News

Valuekeep secures its first customer in Colombia

The technological company Valuekeep continues to grow in the Andean region and has now secured its first customer in Colombia.

Learn more

News

NIUSTRY partners with Valuekeep to help market the CMMS solution in Spain

NIUSTRY has established a partnership to market the Valuekeep’s maintenance management solution (CMMS) in the Spanish market.

Learn more

News

Valuekeep presence at BTL 2020

Valuekeep is going to be represented at the 2020 edition of BTL which is taking place from the 27th to the 31th of May at the FIL, in Lisbon.

Learn more

News

Valuekeep makes its debut at GENERA 2020

Valuekeep will be exhibiting at the GENERA which will take place on February 5th, 6th and 7th at the IFEMA exhibition center in Madrid.

Learn more

News

Valuekeep will be at the 15th National Maintenance Congress at Altice Forum

On November 21st and 22nd, Valuekeep will be present at the 15th National Maintenance Congress at Altice Forum Braga.

Learn more

News

Valuekeep focuses on Latin America

Valuekeep announces an investment of 1 million euros for internationalization in this region of the American continent.

Learn more

News

Valuekeep continues to expand in the Spanish market

A few months into 2019 Valuekeep took a big step into the Spanish market, conquering more than 10 new customers in the first quarter.

Learn more

News

New partnership opens doors to Valuekeep in South America

Valuekeep has recently initiated a partnership with Cognitiva, an international software and project management consultancy based in Ecuador.

Learn more

News

Valuekeep launches geolocation features for mobile APP

Valuekeep continues to develop new features to improve the mobile APP with the main objective to become the best tool for maintenance teams.

Learn more

SCHEDULE A DEMO

Streamline your maintenance

Get started today

Book a demo of Valuekeep CMMS system with one of our experts.

Book a Demo
Schedule a Demo