Reasons why CMMS software is important for schools and universities

From classrooms and offices to eating rooms and bathrooms, there are many facilities to maintain at a school or university. Also, the most critical equipment and systems such as HVAC, alarms, and elevators require regular maintenance too. Ensuring that everything is in the best condition is critical for schools and universities to not only function, but also keep students, teachers , and staff safe.

 

CMMS software can achieve these goals and provide significant improvements in schools and universities. Below, we present to you 7 reasons why this type of management software is important for schools and universities.

 

  • Boosting school safety

 

Schools are large and, in most cases, it is essential to have a balance between the needs of students, staff, administration, and the overall budget allocated to the school. The CMMS software achieves this balance between the demands of the budget and the needs of the school as a whole.

 

  • Assets and inventory tracking

 

Schools and universities have many assets and facilities that deserve special attention to maintenance. It is essential to make a rigorous tracking of assets and facilities such as libraries, cafeteria, classrooms, gyms, etc.

 

  • Management of work orders and requests in real-time

 

Instead of managing the work manually on paper, it is possible to do it through a computer system that centralizes all the information. With the CMMS software, you can create work requests and assign them to technicians automatically, by priority level.

 

  • Improved productivity and overall efficiency

 

When the equipment and spaces are well maintained and maintained in the best conditions, automatically the environment is more conducive to the welfare of students and teachers. If the maintenance staff has access to the tools needed to maintain the school’s facilities, they can perform the work more efficiently and productively.

 

  • Guarantee that the facilities comply with the regulations

 

School and university regulations are developed for the benefit of the facilities’ operation. However, it is sometimes difficult to keep up with all the requirements. The maintenance software can keep all the records more simply and less expensively.

 

  • Mobility

 

Smartphones and tablets allow maintenance technicians to create a maintenance requests as soon as a problem is reported, as well as initiate or terminate a maintenance intervention anywhere. Besides, the mobile maintenance application allows monitoring the status of operations and obtaining an overview of what is happening at the school or university premises.

 

  • Scheduling of operations

 

Ensure that inspections, work orders, and preventive maintenance tasks never fail by scheduling on the calendar.

 

These are some of the reasons by which schools and universities decide to enter the digital era and purchase a CMMS solution to manage school buildings. Keep the problems away and ensure regular preventive maintenance.

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